Sunday, November 30, 2008
What Can A VA Do?
Just a quick post to give you some ideas on what some of the things that a prospective client would be looking to have done.
Remember... Sieze the Day!
- Jean
Five Tasks to Delegate to a Virtual Assistant For Immediate Impact
Delegation is tough, especially in a new assistant relationship. More and more busy professionals want to work with a virtual assistant, but not everyone knows which tasks to hand over. Here are five high-value, easy to delegate tasks to get you started. Turn over one or more of the jobs listed below and you’ll soon discover why virtual assistants are an indispensable asset!
1. Tag, You’re It! (Appointment scheduling)
Early communication systems like the Pony Express seem ridiculous compared to today’s most sophisticated PDA. So why is it still really, really hard to schedule an appointment? Turn that time-sapping task over to your virtual assistant and we promise you won’t miss the hours spent playing phone tag, sending e-mails, leaving messages and staring at your calendar. Bringing busy people together in person or on the phone is a virtual assistant specialty!
2. Margins and Fonts and Graphics – OH, MY! (Formatting documents)
Time spent writing important business materials such as proposals, reports or newsletters? Ten Percent.
Time spent formatting, proofreading and finalizing? Ninety Percent.
Having a virtual assistant expertly proofread, format and finalize? Priceless.
Believe it or not, it’s the cosmetic touches of a flawless and professional document that require the most time. Your assistant can quickly clean up and enhance that important presentation while you address pressing issues, form a new business relationship or take a meeting.
3. 3-2-1 CONTACTS! (Organizing names and numbers)
Organizing business and personal contacts is an overwhelming task for even the savviest executives. Help is on its way! Your virtual assistant can quickly implement a spreadsheet or database system that will work for you. Step one: Gather all those business cards, scraps of paper with hastily scribbled phone numbers, information from your PDA and holiday card address list. Step two: Toss them in the mail, (keeping copies of course) email or fax to your assistant. Step three: Watch the magic happen as your contacts arrive in a beautifully organized and fully functional format. And that’s not all! Your assistant will work with you to continuously update and maintain your contacts. Now your time and energy can be spent deciding how to work with a powerful business tool – your connections.
4. Reach Out and Touch Someone (Managing marketing campaigns)
Absence makes the heart grow fonder? Not in the business world! Your customers and contacts need to hear from you to keep your business top of mind. Let your virtual assistant set up a creative email marketing campaign. This weekly, monthly or quarterly email can include new company information, coupons and special offers or short articles interesting to your target audience. Virtual assistants can manage email marketing for you easily as well as track the success rate of each campaign.
5. Don’t Do It! (Online research)
WHO: Not you.
WHAT: Online Research
WHY: It’s a fact: Research for your business is vitally important. But research projects, especially online, require time, focus and….more time and more focus. Precious chunks of uninterrupted time are rare for busy professionals. Your virtual assistant can complete research projects quickly so you can spend your time and focus on increasing revenue or, gasp, enjoying life outside the office!
Katie Gutierrez is the CEO of Assistant Match, a company that matches busy people with the right virtual assistant. She teaches busy professionals how to work with VAs to increase income. Assistant Match was recommended on NBC
Thursday, November 27, 2008
Happy THANKSgiving!
It's been a while since I posted, been busy working on my new website: http://www.myvabiz.com/. I hope that you take a look around and let me know what you think. Comments are always welcome, it's a work in progress.
Enjoy your day and remember....
Never give up....keep going....you're ALMOST THERE!
- Jean
Sunday, November 9, 2008
A True Life Tale!
Hope all is going well and that you are starting to get some ideas on how you want to start becoming a virtual assistant. I came across the article by Liz Dougherty, a women who has made that leap and never looked back. Take a read and see if you find yourself in between the lines too!
And remember...
Seize the Day!
- Jean
Just over a year ago my entire life changed in a way that I never thought possible.
I had reached a point in my professional career where I felt unfulfilled, unchallenged, and unmotivated. My corporate job began to feel like a real drag. I knew I needed to change directions but wasn't quite sure where to start. I began writing down some goals for myself, the first being to create the flexibility in my career and lifestyle that would allow me more time to spend with my family and to have some fun in life. I felt like I was just working my life away--going through the motions everyday, without really finding any joy in what I was doing.
I decided that I would try to find a job that allowed me the flexibility to work from home. The idea of owning my own business had always appealed to me as well. I began taking a little time each day to research new career opportunities.
The day I stumbled across a certain online article on the website of a local newspaper, was the day that my life and career took an amazing turn. The article introduced me to the Virtual Training Program run by Assist University.
Assist University (www.AssistU.com) offered a rigorous, 20 week training and certification program which prepares qualified professionals to work in the virtual world. Enrollees are able to participate from anywhere throughout the country because all classes and assignments are handled via teleclass and email.
I applied and was accepted into the program in October of 1999. The experience has changed my life. Entering the Virtual Training Program taught me so much more than I ever bargained for! Not only did it teach me all of the soft skills required to start and run a successful Virtual Assistance practice but it also included a sub-curriculum which taught me how to live the life I've always wanted to live.
I am pleased to say that after much commitment and hard work, I successfully completed the program, became certified and have since started my own Virtual Assistance practice. I find it quite rewarding and I am now enjoying a thriving practice. Currently I work with seven clients located throughout the country from New York to California. I communicate on a daily basis with my clients mostly via phone and email. Actually, I only have one client who I have met in person. I recently began working with my own assistant, which has allowed my practice to continue to grow.
I have found that many people have not yet heard about Virtual Assistance, so please allow me to give you a brief background. Virtual Assistance is a relatively new profession that can best be described as the art of long-term partnering with a client in order to provide the highest quality support services without needing to be physically present in the client's office. Virtual Assistance works because of the immediacy and effectiveness of today's technology. Email, the Internet, real-time online messaging, fax, phone, and overnight delivery make it all possible.
As a Virtual Assistant (VA), I am a dedicated professional who genuinely and powerfully can impact a client's business and life. Remember, I am my own small business owner, so commitment and quality client care are key to the success of my practice. I climb into my clients' business and learn the best way to work with and support each client.
I partner with busy, successful professionals of all kinds: authors, salespeople, consultants, coaches, executives, entrepreneurs, small business owners--anyone who wants to live a more balanced life with more free time to do the things that he/she really wants to do!
When a client is able to confidently delegate work, they gain space in their life for an abundance of other things, including growing their business, having more time for family and friends, responding to other opportunities, having a better balanced, higher quality life.
Clients pay only for the services they use...there is no down time. Most clients work directly from their own home offices, so partnering with a Virtual Assistant means they do not have to share their workspace, or provide equipment, training, furniture, benefits or any of the other associated costs that come with hiring an employee. Instead, clients work with a VA as their partner...a highly skilled, expertly trained partner who has a vested interest in their success. Because I am a business owner myself, my clients’ success is key to my own success.
The types of services that I offer my clients vary. Really, the only things that cannot be done are things that actually need to be touched in the client's office. So, the possibilities are endless. Specifically my practice currently includes: human resource administration with an emphasis on employee benefits, writing services (technical or creative), business/employee communications, proofreading and editing, research (online or traditional), word processing, spreadsheets, data entry, database management, message management, scheduling, bill paying, simple website design, newsletter distribution, bulk mailing, reminder services, event planning, special projects, and concierge services.
As a professional, I am continuously updating my skills through training and education. As a virtual assistant, I have a great support network and many resources, so if I am unable to get something done, rest assured I will know someone who can! I also make it a point to keep up with the latest technology and equip my home office for maximum efficiency and effectiveness.
To say that I enjoy owning my own virtual assistance practice is definitely an understatement. I absolutely love what I do. My colleagues and clients are amazing, dynamic, truly inspirational people. The opportunities I have come across are simply unbelievable. Each day I work from a cozy home office that fuels me with creativity, serenity and a true sense of who I am. Each and every day I find that I learn something new, either about technology, about a client, about myself--always something that allows me to continue to grow. I have created a balance in my life that has brought me true satisfaction for now and hopefully for the future as well.
Monday, October 27, 2008
Thinking of Becoming a Virtual Assistant? 5 Facts You'll Want to Know
So, you're seriously thinking that becoming a virtual assistant might be right for you. Check out the article below to get insight on some of the unique traits of this business.
And remember...
Sieze the Day!
- Jean
Starting a home-based Virtual Assistant (VA) business has many similarities to starting any other type of home-based business. It also has several unique features that you should clearly understand before you begin. When you become aware of these five unique business traits, you'll be able to research the profession with your eyes wide open and decide if being a VA is right for you.
1. What is a Virtual Assistant anyway?
Every VA's first and most prolonged challenge is that Virtual Assistance is a profession that is in its infancy and it still rare to meet prospective clients who know what a VA can do for them. In order to convert prospective clients into paying clients you'll need to do a lot of educating about what Virtual Assistance is and how it can support businesses. Some self-employed entrepreneurs know they need help but they can't fathom receiving that support virtually. You'll need to become well-versed at how you can make their business lives easier and communicate that message ongoingly until it sinks in.
2. You say tomato….
There are as many potential VA services as there are VAs and VA clients. Figuring out what it is you can do best and where you want to focus your services is imperative. Clearly define what you do (and what you won't do) and your potential clients will be more likely to understand how you can help them.
3. Your call is important to us.
When I first started as a Virtual Assistant, many of my clients assumed that because I was 'virtual' and sat at my computer all day that this must mean I provided computer technical support. This confusion is common and can often be difficult to train your clients that what you do is different than tech support. If you wish to provide computer technical support in addition to your VA services, that's fine too. But know what you're getting into first.
4. The two-headed monster.
Any self-employed entrepreneur with a home-based business can tell you that when you become self-employed you need to become practiced at two very different skill sets. The first is being good at what you do for your clients. The second is being an entrepreneur. This includes doing all the things it takes to juggle multiple clients and take care of your business as the same time. Often we are fantastic at the first skill, but dismal at the latter, leaving our own bookkeeping piling up for months or years, feeling stymied by the marketing we need to do to fill our practices or finding ourselves under-charging for our services. Having a coach or a VA mentor is a great way to become skilled at both these essential business elements.
5. Is anyone out there?
Even for those of us who are introverted, working alone at home five days a week can lead to thoughts of running away and joining the circus just to have some interesting company for a change. You will need to build a strong community of peers around you and schedule time to get out of your home-office and interact un-virtually with others. Fortunately there are more VA organizations and associations, both virtual and not, popping up all over the globe as the profession gains notoriety and visibility.
Armed with these five points in mind, I hope you'll be more able to clearly decide if building a Virtual Assistant business is the best next step for you. Working at home as a VA is a tremendously rewarding and fulfilling occupation for many. If you choose to join us, welcome!
****
About the author:Alexandra Amor is the author of e-books that help Virtual Assistants build successful businesses, FAST. Sign up to receive The 20 Essential Virtual Assistant Success Habits at http://www.virtual-success.com .
Tuesday, October 21, 2008
Virtual Assistants – The Top Ten Things A VA Can Do For Your Business

Have you ever wondered, “What exactly is that virtual assistant that you keep hearing so much about?” The answer is simple. A virtual assistant, or VA, is an administrative professional who provides immediate professional support, services, and skills to busy entrepreneurs and business managers via the Internet.
But “What can a virtual assistant do for me?” is a little more complicated. The ways in which a VA can help you and your business are as unique and diverse as the individual VAs are themselves. To help narrow down the possibilities, the virtual assistants at the Virtual Assistant Networking Association (VAnetworking.com) forum, http://www.vanetworking.com were asked to list the top 10 things they could do for their clients. This is what they said.
1. A VA can assist you with marketing support, increasing you clientele and freeing up valuable time to service your customers. They also can handle all your marketing and publicity helping you to spread the word about your product or services.
2. Many virtual assistants specialize in web design and search engine optimization. Once you work with a VA, they know your business inside and out, who better to help you prepare your website.
3. A virtual assistant can make your next presentation shine by giving it that polished professional presentation which is sure to capture your audience and promote all your products and services.
4. A virtual assistant can be instrumental in proofing, editing, and typing all your correspondence, pleadings, manuscripts, etc., thus allowing a more professional edge to all your business communications.
5. A virtual assistant can take over all your bookkeeping, bills and accounts payable. Let them worry about payroll so you can worry about the important tasks of running your business.
6. A virtual assistant can plan your next company event or outing providing for an enjoyable and memorable time for all. Think how much more enjoyable it can be when the burden of planning is removed.
7. Because VAs work on an “as needed basis” and only when you have work, hiring a VA can save you money. Clients only pay for the work done, and don’t have to pay for benefits, equipment, or supplies. What a cost savings that can be.
8. A VA can save you space because s/he works from his/her office as an independent contractor.
9. Hiring a VA can save you time because you will not have to spend time hiring an employee or temporary help, as well as training the new staff.
10. A virtual assistant can schedule your appointments, manage your calendar, organize your desk, and make running a business that much smoother.
Tawnya Sutherland is the founder of The Virtual Assistant Networking Association Forum (VAnetworking.com), the largest member based Virtual Assistant global networking community for aspiring and successful Virtual Assistants online. She states, “By bringing “the best of the best” of virtual assistants to the VAnetworking.com Community, we make it easy for clients to partner with successful VAs.”
Friday, October 10, 2008
Basic VA Info

I wrote a short article on some basics of the business so you can start getting in the mind set of what this business can do for you. Stay tuned for future posts on great resources you can use to help you decide if this is a business for you and how to get started.
Sieze the Day!
- Jean
What Is a Virtual Assistant?
A virtual assistant is exactly what it sounds like, someone who works as an assistant to a person or business, but online. There are a number of duties that are performed, everything from data entry and research to contacting potential clients and writing articles. The work is varied and can be quite interesting for anyone who gets bored doing the same old thing all the time.
The benefits of business are many when you run your own. Becoming a virtual assistant will allow you to set your own hours and decide just how much you need to earn. If you are only looking for a little extra money, then you can keep your hours down to a minimum, only taking on a client or two, but if you need more work, it`s out there.
Starting a virtual assistant business doesn`t require any special skills. If you can use the Internet, Word and Excel, you can become a virtual assistant and start working part time from home. It`s a great way to earn a living while setting your own hours and doing what you enjoy.
Saturday, October 4, 2008
Welcome to my VA Blog!

So what is a virtual assistant?
"A Virtual Assistant (VA) is a highly-trained independent entrepreneur who provides a myriad of business support services virtually via phone, fax and Internet based technology to support and meet the growing needs of businesses worldwide.
Partnering with a VA reduces stress, protects cash flow, eliminates administrative hassles, and enables business people to find the success they originally set out to achieve.
A VA is your right hand person helping you to succeed in your business. The irony is you may never meet your VA as odds are they live nowhere near you!"
*Source: Virtual Assistant Networking Association Virtual Assistant Definition The Largest Global Meeting Place Online for Aspiring and Successful Virtual Assistants
This industry is growing by leaps and bounds as many business owners, real estate investors and Internet Marketers seek to build their virtual teams and grow their businesses. This is a great opportunity for moms who are looking to establish a home-based business that they can run on their own schedule. Some of the typical assignments could include: human resource administration, writing services (technical or creative), business/employee communications, proofreading and editing, research (online or traditional), word processing, spreadsheets, data entry, database management, message management, scheduling, bill paying, simple website design, newsletter distribution, bulk mailing, reminder services, event planning, special projects, and concierge services (list provided by: Liz Dougherty in the article Become a Virtual Assistant).
Stayed tuned for posts that will help you start and grow your business and remember,
Seize the Day!
- Jean